When you select the Transactions command, the Transactions dialog screen will be displayed. It allows you to input the information for a deposit, payment, or salary. In the SELECT box, click on either the Deposit, Pay a Bill or Pay Salary item to select it. If you select the wrong one, the wrong set of account categories will be selected. If you do not see the proper set of categories, check this selection.
The date field will first be filled with the current date. If the transaction occured on a different date, enter the date. Only a date should be entered in the date field.
The name and description are not checked for content, and can even be left blank. For your records, they should be filled in as completely as possible. Very long names or descriptions will be truncated on printouts unless you explicitly make the column widths wider on the Transactions worksheet.
The account name should be chosen from the drop-down list. Account names or numbers that are not listed in the Accounts worksheet will not be accepted. If the names in the account drop-down list do not seem right, click on a different category such as Pay Salary or Pay an Bill and then select the desired category again.
The business name should be chosen from the drop-down list. Business names that are not listed in the Businesses worksheet will not be accepted.
The amount must be filled in. If you leave it blank, this is the same as clicking on the Cancel button. Transaction entry will be terminated and the accounts will be balanced. If you want a zero amount for a voided check, enter a zero.
If you are entering a deposit, the fields described above are the only ones that will be displayed.
The check number is initially set to one plus the previous check number. If you do not want to use this check number, just type in the new one. If you have a debit that has no check number -- such as the charge for ordering new checks -- then leave this field blank.
If you are paying a bill, the fields described above are the only ones that will be displayed.
If you are paying a salary, there will also be fields for FICA, federal tax, state tax, and county tax. No additional fields for salary deductions are available in this version of the software.